Artificial intelligence has become a key component in our professional and personal lives, transforming the way we work. In this era of constant digital transformation and AI development, Microsoft has developed new tools and features to enhance our efficiency and productivity and make better decisions in our daily activities.
One of these technological innovations is Microsoft 365 Copilot, a tool that uses artificial intelligence (based on OpenAI’s GPT-4 model) to provide real-time assistance within the applications that make up the Office suite.
What is Microsoft 365 Copilot and how does it integrate with the Office package?
Microsoft 365 Copilot is essentially a virtual assistant that assists in a wide range of tasks such as writing, creating presentations, data analysis, trend modeling, etc., while drawing from the database of files you normally use and are accustomed to working with.
Copilot offers a variety of functions and features that enhance the user experience in the Office suite, such as:
- Creating visually appealing presentations from a document, which Copilot will analyze and summarize as a presentation.
- Following and summarizing a video call meeting, and creating asynchronous meetings where multiple people cannot connect at the same time.
- Delving into data to facilitate analysis and presenting it in a visually appealing manner.
- Drafting an email with pre-collected information from a specific document.
These are just a few of the many features that we will detail later on.
As we can see, Microsoft 365 Copilot provides personalized assistance to users in drafting emails, creating documents, performing editing tasks, collaborating on projects, etc., with the help of AI technology.
This is made possible by Microsoft 365 Copilot leveraging ChatGPT technology to better understand the user’s context and intentions, offering real-time suggestions and recommendations.
In summary, Copilot integrates ChatGPT technology into Microsoft 365 applications and services, directly accessing the functions of applications such as Microsoft Word, Excel, PowerPoint, and Outlook.
Functions and features of Microsoft 365 Copilot
But if we want to talk directly about what can be done in each of the applications that make up the Microsoft Office suite, we will find it below:
- In Microsoft Word… Copilot will help you draft, edit, summarize, and create documents even while multiple people are working on them. Additionally, Copilot can scan information from other documents and provide you with a draft similar to the formats you typically use.
- In Microsoft Outlook… Copilot will help you better manage your inbox by sorting emails by importance. It can automatically generate responses considering text length and even writing style, including features for professional and casual emails. Furthermore, it can summarize emails for more efficient reading.
- In Microsoft Excel… Copilot will help you analyze your data more easily by quickly showing key trends. It can generate new spreadsheets to illustrate the information in a simpler and visually appealing way.
- In Microsoft PowerPoint… Copilot will help you create attractive presentations with animations and transitions. It can generate presentations from Word documents and edit them to present information more visually with illustrations and images.
In addition, Copilot also offers the ability to follow a meeting based on summaries created in Microsoft Teams, notifications upon meeting completion with specific action points for your tasks. Furthermore, if you have any questions, Copilot will provide detailed answers based on the information gathered during the meeting.
Microsoft 365 Copilot: Improvements in productivity and efficiency
Undoubtedly, a groundbreaking shift that will change the way we work. This integration of AI tools, particularly ChatGPT, with the Microsoft Office suite facilitates real-time collaboration, enhances productivity, and enables faster results.
To summarize, Microsoft Copilot offers benefits such as:
- Time savings by providing suggestions and recommendations to complete tasks more quickly.
- The ability to write and correct information more efficiently, generating more precise, professional, and visually appealing documents.
- Efficient collaboration, facilitating real-time teamwork through instant translations, document summaries, etc.
Security and privacy considerations when using Microsoft 365 Copilot
Microsoft has taken special care in safeguarding the security and privacy of enterprise data through the development of Copilot.
The company clarifies that, based on decades of research, Copilot is created based on the principles of responsible AI.
Microsoft’s goal with Copilot is to effectively offer AI solutions for business environments, addressing the common needs and challenges that organizations face in their daily work.
At Nearcontact we can support you with Microsoft 365 and Microsoft Azure projects. We have more than 27 years solving the business needs of our customers through knowledge, experience and technology through innovative products and services of IT, adding value and competitive advantages to our customers.
